70201x May 2026

: Both the supervisor and employee should sign the document. Note that an employee's signature usually just acknowledges receipt, not agreement with the contents. Sample Write-Up Format

To write an effective and fair disciplinary notice, you can follow these steps recommended by HR platforms like Indeed :

: "You are expected to be at your workstation and ready to work by 8:00 AM." 70201x

: Describe exactly what happened with dates, times, and factual evidence. For example, if it's about attendance , note the specific times they were late.

: "This follows a verbal warning given on [Date] regarding similar tardiness." : Both the supervisor and employee should sign the document

: If other team members or customers saw the incident, including their accounts can help keep the document unbiased.

: Identify the exact policy from your employee handbook that was violated to remove subjectivity. For example, if it's about attendance , note

: State what will happen if the behavior doesn't change, which is often moving to the next step in a progressive discipline framework (e.g., suspension or termination).